Cigent Cloud Services Security and Privacy Guide

Date Last Revised: March 2020

This guide is an overview of the people, processes, and technology that Cigent Inc. and its subsidiaries (“Cigent” or “us”, “our”) uses to develop, test, and deploy our cloud products.

When evaluating the security of a cloud solution, it is important to distinguish between:

Cigent uses Amazon Web Services™ (AWS) as our cloud hosting provider. AWS shares responsibility with Cigent for the security of cloud operations. AWS provides “security of the cloud” while Cigent provides “security in the cloud.” AWS publishes substantialdocumentation on their security best practices.

This guide describes Cigent’s security procedures in five areas:

Security does not end with Cigent. Your team also shares responsibility for security. AWS is responsible for the security of their infrastructure, Cigent is responsible for the security of the Cigent application(s), and you are responsible for the security of your accounts. Your team should choose strong passwords, enable two-factor authentication for all users, and carefully protect email accounts to reset forgotten passwords. You should also review your internal data classifications and have a good understanding of what types of (regulated) data might be within your environment and processed by Cigent.

As of the publication of this document in March 2020 Cigent has initiated, but not yet achieved, the steps necessary to have its Cloud Services covered by a SSAE-16 SOC2 Type 1 report (“SOC 2”).  SOC 2 reports are developed and governed by the American Institute of Certified Public Accountants.  Such reports are similar in structure to financial audit reports, except that they focus on technical controls instead of on financial controls.  It is an industry standard that is used to validate the security controls to manage the confidentiality, integrity, and availability of cloud infrastructure and customer data.  If you have questions that are not covered in this guide, contact your Cigent representative or email us at support@cigent.com. Due to the evolving nature of threats and business needs, Cigent reserves the right to modify our practices.

Service Overview

The security controls, processes, and procedures in this guide apply to all Cigent products and services that are delivered via the cloud (referred to as “Cloud Services”).

Secure Data

In the world of the cloud, “data security” has different definitions for different people. This section covers data security from the following four perspectives:

Physical Security
AWS Cloud Hosting

AWS datacenters are staffed 24x7 by trained security guards. Datacenter access is authorized strictly on a least privilege basis. AWS customers are not authorized physical access to any AWS datacenter. Physical controls in AWS datacenters are validated by auditors as part of AWS’s SSAE-16 SOC 2 Type II report. Independent reviews of these physical controls is included in AWS ISO 27001 audit, the PCI assessment, ITAR audit, and FedRAMP testing programs. See the AWS Risk and Compliance Whitepaper for information about AWS physical security.

Private Datacenter in Fort Myers, FL

Resources in Cigent’s private datacenter in Fort Myers, FL are physically isolated in a dedicated area and restricted to authorized personnel. Physical controls include strict visitor access management procedures.

Political and Legal

Neither AWS nor Cigent will disclose your data unless required by law, regardless of the applied source or type of political pressure. Both AWS and Cigent policy will notify customers before disclosing their data, unless we are legally prevented from doing so.

See Amazon Web Services Data Privacy FAQ for more information on AWS data privacy policies.

In providing Cloud Services, Cigent can engage other third party services providers. Before engaging such providers, Cigent conducts review of service provider’s security, privacy and confidentiality practices, and contractually imposes Cigent’s standard security and privacy requirement as required by applicable laws.

Logical

Each Cloud Service is an independent security and administrative domain. Administrator access to one Cloud Service does not mean access to another. Similarly, if one Cloud Service is compromised, it does not enable lateral movement into another Cloud Service. Each Cloud Service is further segmented, based on the service requirements and the principle of least privilege.

Access Controls

Access to data requires access to the systems on which it is processed. Access is permitted via the operating system of the machine that processes the data or the Cigent application.

Only Cigent authorized personnel have access to production systems where customer data is stored. All access is supplied via remote desktop or secure shell, authenticated per-user, and requires a username, password, SSH public/private keys, and a two factor authentication token. Role based access controls, audit logging and the policy of least privilege are used to provide logical segmentation and tracking of user behavior on assets in which each user is permitted. Network access to systems is restricted via comprehensive network controls.

Encryption

The data from your endpoint(s) to the cloud instance is encrypted in transit by using Transport Layer Security (TLS). Cigent closely monitors industry best practices for TLS configurations and makes sure that our products enforce appropriate protocols and ciphers. Any data transmission via unsecured transports is not supported and is strictly prohibited.

Reference individual product “Data Collection Guide” documents for specifics.

Data Segmentation and Destruction

Your data is segmented from the data of other Cigent clients.  When your license ends, your logins are disabled and Endpoint data stored in your console is purged within 90 days after termination of business relationship. The destruction delay is a safeguard against miscommunication and coordination.

Secure Operations
Audit Logging and Retention

Role-based access controls, audit logging, and the policy of least privilege are used to provide logical segmentation and tracking of authorized user behavior on assets. These logs are retained for 12 months.

Security Monitoring

Cigent staffs a Cloud Network Operations Center with analysts to investigate any unusual activity. These analysts receive security alerts and respond as needed. Any abnormal activity is escalated for deeper investigation and response.

Threat Hunting

Activity from all Cigent’s Cloud Services is centrally logged. Scripts, pattern analysis and threat intelligence sources are applied to the data to highlight suspicious activity. A team of security analysts actively review activity across all environments for suspicious activity.

Third-Party Penetration Tests

All of Cigent’s Cloud Services undergo regular network penetration tests and intrusion exercises.  The network penetration tests validate our configuration management procedures, and the intrusion exercises validate our detection and response procedures. To maintain the security and stability of our service, we do not allow clients to perform their own penetration tests against any Cigent Cloud Service.

Secure Network, Operating System Configurations and Patch Management

Because each Cloud Service is an independent security and administrative domain, network configurations are tightly segmented. Public services are limited to TCP/80 ,TCP/443 (HTTP and HTTPS), UDP/53 (VPN) and TCP/22 (SSH). HTTP simply redirects to HTTPS. Management access for administration is limited to the small number of cloud operations staff who are directly responsible for managing the service’s infrastructure.

Operating system configurations are tightly controlled and hardened. In addition to unnecessary services, they consume resources They present a stability risk to the availability and performance of systems that are running on cloud systems. We carefully limit operating system services to those services that are critical to the function of the operating system and our application.

Our Cloud Service team follows patch management procedures to make sure that software packages are at current patch levels, and all required security patches are applied. Patches are applied regularly as part of the routine operations and updates to the systems; exception procedures are in place for critical patches that require immediate application to maintain optimal security.

Vulnerability Scans

All of Cigent’s Cloud Services use a variety of vulnerability scanning/management platforms to monitor systems for unexpected configuration changes and vulnerable software packages. These platforms run at least monthly. Many are in constant use and proactively deliver alerts to the Cloud Network Operations Center in near real time. Like penetration tests, we do not allow clients to perform their own vulnerability scans against any Cigent’s Cloud Services.

Backups and Availability

Data backups and disaster recovery preparations adhere to each service’s defined recovery point objective (RPO) and recovery time objective (RTO). Each Cloud Service maintains procedures that are required for the specific technology that is used.

Cigent Cloud Services are hosted on a virtual machine and data stored on a network SAN in an AWS datacenter in your selected region. AWS data centers are highly-available in their design: network, power and other critical resources are redundant to mitigate the risk of wide datacenter outages.

Local and off-site backups are encrypted at rest using AES-256. Encryption keys are unique for each customer.

Change Control

Cigent’s product operations teams follow “Infrastructure as Code” development principles.

When infrastructure is code, it is checked into a source code repository. Proposed changes are tracked on a per commit basis, and each commit includes a brief message with context, including a link to a ticket. Each change goes through a manual code review process, which includes automated testing and other checks that are used as a conditional acceptance before review by other members of the team.

These procedures mirror those of the traditional software development processes, allowing consistent procedures and practices between application development and infrastructure management within the team. These practices are a core tenant of “DevOps.”

Denial of Service

Every Denial of Service (DoS) attack is unique and the solution is tailored to the attack.

AWS uses proprietary techniques to mitigate the risk and reduce the impact of many off-the-shelf Distributed Denial of Service (DDoS) attacks. In the event of an attack, Cigent personnel will actively work with AWS staff to develop countermeasures specific to the attack profile. This can be simple IP filtering, specialized proxy servers in front of the server, deep packet inspection, or any combination of these measures.

Secure Development

A secure product starts with secure development. The security of our products is critical for our customers and we are committed to doing our part to secure our products.

Security procedures in our product development teams are governed by the Cigent Product Security Program. It includes three primary components:

Secure Organization Policies and Procedures

Cigent maintains a large library of policies and procedures that are related to information security and privacy. These policies are reviewed and refreshed at least annually, as required. They are provided to employees during the hiring process as part of initial training and are always available to employees via a web portal.  Cigent does not distribute these policies. As part of our SSAE-16 SOC2 ongoing assessment process, our auditors will review these policies to ensure their suitability. Summaries of the SOC2 reports will be made available, when they become available, upon request.

Responsibility

Cigent takes a blended approach to information security policies and procedures which is administered by the executive staff, which sets the policies and frameworks for the company and our personnel. The Engineering Product Security Team manages the day to day execution of the cloud-specific security operations policies and procedures.  Governance of this security program currently includes oversight by the Chief Executive Officer, Chief Financial Officer, Chief Technology Officer, and VP of Engineering.

Personnel Security
Background Checks

Every Cigent employee undergoes a background screening during the hiring process. Background checks for US personnel include:

The background screening must be completed with no material findings before an employee’s start date or contract start.

Confidentiality Agreements

Every Cigent employee’s employment agreement includes confidentiality clauses that explicitly describes and legally protects customer/confidential data. Any raw or attributable data from our customers is considered Customer Data and is subject to usage that is described in the applicable license agreement. Any agreements with third-party service providers also include confidentiality clauses.

Acceptable Use and Code of Conduct

All Cigent employees are bound by the Cigent’s code of business conduct which outlines the behaviors that our culture demands and describes appropriate use of our information and information systems.

Security Policies

In addition to the Acceptable Use policy, Cigent maintains detailed security policies that describe appropriate use of our information systems, specific to security concerns. Employees are required to review and acknowledge the security policies annually.

Security Training

Every Cigent employee undergoes regular security training. Training content is regularly refreshed  to reflect current threats and trends in the security industry. Employees are required to acknowledge that they understand their responsibilities in the security of our systems.

Data Classification, Data Handling and Data Retention Policies

In addition to the Personnel Security policies that provide guidelines to our employees, Cigent maintains separate policies specific to classification, handling, and data retention. These policies provide guidelines to ensure consistency across the entire company in the classification, handling, and retention of all data, including customer data.

Incident Response Plans and Exercises

Cigent maintains a detailed incident response plan to prepare for the technical and administrative aspects of handling a potential breach. Like other policies, the incident response plan is reviewed and updated regularly to make sure that it remains consistent and complete.  Cigent staffs a team of responders that monitor our Cloud Services for suspicious activity, using a variety of data sources and methods. In the event of an actual breach, we commit to notifying any customer whose data has been compromised as soon as possible.

Business Continuity Management
Service Continuity

Cigent’s Cloud Services are architected to be highly available and minimize or eliminate single points of failure.  Service architecture follows modern cloud application practices to make sure that the service remains available.

Additionally, each Cloud Service is an independent administrative domain that is logically isolated from
each other as well as Cigent’s internal office automation and IT systems. For example, failure of Cigent’s email server or a domain controller does not impact your service, and each service is architected to further isolate failure domains and limit the impact of failure as much as is practical.

Cigent’s Corporate IT services for critical business processes are similarly architected to eliminate or reduce single points of failure in technical systems and personnel. Even in the event of a catastrophic outage that affects Cigent’s Fort Myers headquarters, critical support operations could be rapidly transferred to personnel in other regions until service is restored.

Risk Assessment

All Cigent’s Cloud Services undergo an ongoing risk assessment to minimize risk to the security and availability of Cigent’s Cloud Services. Any high risk item is considered for additional investment to reduce the risk.

Privacy and Compliance
Privacy

Cigent’s Cloud Services collect data in two classes:

The data can include user or device IDs, IP addresses, executable files, file paths, file names, email addresses, binary data and other. Some of these attributes can constitute ‘personal data’ under applicable privacy laws such as the General Data Protection Regulation (“GDPR”). Cigent has done an extensive review of all data elements that each Cloud Service collects and processes. For a more detailed breakdown of what data elements are collected, more information is available upon request after an NDA has been executed.

Cigent Privacy Program

Cigent respects and is committed to protecting personal data. Our data protection and privacy program reflects current global principles, legal frameworks and standards on processing personal data.

To read Cigent’s full privacy statement, see our Policies page.

Regulatory Compliance
General Data Protection Regulation (GDPR)

Processing personal data to ensure network  security is broadly recognized as a “legitimate interest” under the GDPR. Recital 49 of the GDPR says that every data controller has a legitimate interest in

“the processing of personal data to the extent strictly necessary and proportionate for the purposes of ensuring network and information security, i.e. the ability of a network or an information system to resist, at a given level of confidence, accidental events or unlawful or malicious actions that compromise the availability, authenticity and confidentiality of stored or transmitted personal data. And the security of the related services offered by, or accessible via, those networks and systems, by public authorities, by computer emergency response teams, computer security incident response teams, by providers of electronic communications networks and services and by providers of security technologies and services.”

Cigent’s Cloud Services are aimed at preventing unauthorized malware, malicious code or other attack distribution and damage to computer systems. Please consult your privacy advisor for proper classification of the legal basis under the GDPR before deploying Cigent’s Cloud Services.

Although Cigent’s Cloud Services are not a compliance tool, certain cloud services are often used by our customers to detect, contain and respond to a data breach. For example, Cigent for Networks empowers security operations teams and/or incident response teams to proactively hunt for threats, uncover suspicious behavior, disrupt active attacks, and address gaps in defenses.

Other Compliance Requirements and Cigent

Cigent’s Cloud Services may or may not help you meet your compliance requirements.